Hi folks, welcome to a new lecture last lecture.
We saw how to mail merge
And we saw letters in mail merge.
Now it's fine that you typed letters, but how will you send
letters without an envelope?
And if we talk about today's modern times, it is not like
that you
Put the letter in the envelope and then write the address
on each envelope
From where and to where it is going to go.
Today's envelopes are also printed according to the modern
times, digital print is also done.
So today we are going to see how that digital print will be
done.
In the last lecture, we saw that we have to send the wishes
of Diwali to every employee.
So the address from will be the same.
The company's address will be changed.
First of all, let's open the word for this.
So I put window plus s here and write word here.
And I enter the password.
Here I get my blank document.
I open it from here.
Now let's go to the mailing.
The envelope is given here on the mailing.
Now this happens if you want to send it individually, then
you can use it.
Rest, we are going to see this thing again on the start
mail option.
So let's go to the envelope first.
As soon as I opened the envelope, look here, this thing is
written.
If yours is not written, then there is no need to worry.
Because I was testing it, so I wrote it.
So what can you do from here?
You can write it from here.
Like I write from here.
And I wrote Rahul here.
I wrote Rohila here.
After that, I wrote the name of the company from here.
Which is cafe stale.
And here we put Delhi.
That is, what happened to this thing?
It happened that from here we are going from, that is, from
whose side.
We have to put it in the delivery address.
So we put it here.
Who are we sending?
We are sending this letter to Anu.
And we put it here.
Where does Anu live?
Tell me a little.
She lives in Faridabad.
And let's put her phone number here.
Okay, this is done.
So this is done.
If I have to do things on a single envelope.
If I have to do multiple, like there are thousands of
employees.
Ten thousand employees have to do it together.
How to prepare an envelope?
So this is a single one, in which you also get options here.
You can go here on the option.
What is on the option?
Here is the size of the envelope.
What is the size?
Now it happens that if you have ever been to the post
office, then you must have done it with a speed post.
Whatever your letter is, whatever your document is, you
have to put it in the envelope and send it with a speed
post.
So the envelope can have different sizes.
It is possible that your document is very small.
Okay, like a pen card.
The size of the pen card is very small.
You will not bring such a big envelope for it.
You will bring a small envelope for it.
That's why you can select the size of the envelope from
here.
So like I do it from here.
You can change the font.
Which font do you want?
What should it be?
Like I did it.
I selected it from here.
And I did it.
So that font will also change.
It is a written address font.
Now it was different.
You can change that thing from here.
Like I did this.
So it shows me a preview like this.
That something like this will be written.
I did it.
Let's do it from here.
It is written like this in from.
So you can select the font from here.
After that, what is my add to document?
Here comes the option of print.
If you want to print, you can print it.
If we click on add to document, it says, do you want to
save the new written address as the default written address?
What does it mean?
It means that when you open it next time, you will get to
see the same address.
When I opened it now, why did I get to see it?
Because before this,
I had defaulted it.
Let's do it.
Yes.
So what is this?
This is your envelope.
What is written here?
From Rahul Rohila, Cafe Shell Delhi.
And what is written here?
To Anu Faridabad.
Do you understand? What did we do to the envelope? We
printed it digitally.
We didn't do it like this.
We didn't do it one by one.
Why do this? So let's remove it.
And now let's see if I have multiple more than one
employees, that is, my company has a thousand, ten thousand
employees.
So their letters were written in the last lecture.
Now, we have to do this too.
So, how will it be done?
How will we prepare the envelope?
So let's go back.
The same thing that we did earlier.
We have to go to the start mail merge.
After coming to the start mail merge, here is the last
option.
You will say, this was used to write letters.
Do you remember? There were other options as well.
So we clicked on the step-by-step mail merge.
See what is here.
What type of document are you working on?
I said, we have done it on letters.
Now we have to work on the envelope.
So I selected the envelope from here.
After selecting the envelope, what is written here?
Next starting document.
So I clicked here.
As soon as I clicked here, what is it showing me?
It is showing me to select the starting document.
Use the current document.
Then change document layout.
Start from existing document.
So you can select anything from here.
Like I do from here.
Change document layout.
You can also change the layout.
Here we go to the envelope.
As soon as we click on the envelope option, it is showing
us the same thing. You can change the size of the envelope
from here.
Let's make the size of the envelope 12.
Or let's make it 9.
After that it is saying, if you want to change the font,
then do it. If we do it, then it is looking good.
If you want to change the return address, then it is
looking weird.
Let's change it from here.
This is fine.
So we can do anything from here.
Like bold, italic.
I made it italic, so it will be written in italic.
And you can decrease the size from here.
I made it ok.
And I made it ok from here too.
So what is written here?
From Rahul Lohila Cafe Style Delhi.
Now here it is
Change document layout.
Start from existing document.
You have to write things from the existing document.
So you can do this.
So here is the option of more files.
You have to open on more files.
I will remove it in a second.
Change document.
We have to do it on the current document.
Use the current document.
Now we have to select recipient.
I have to remove it.
I will remove it.
I will remove it from here.
Now I will use the current document.
Select the recipient.
It is coming back.
It is coming back because I have written it again. So from
here, Next, arrange your envelope.
We went on this.
I picked up from here.
I saved my document.
I went to download.
I went to company.
So here all my all came.
I did it.
You will see here.
As soon as you click here, a box will come here.
What do you have to do here? We have to write to.
After that, I have to do everything.
What do I have to do here? In from, we will know that the
name of the person will come. Then the name of the company
will come.
We have to do everything in this way.
Select a different list.
Edit it.
Edit the recipient.
Type it from here.
Pick it up from here.
Pick it up from the existing list.
How will you pick it up from the existing list?
Next, arrange your envelope.
When you go to arrange your envelope, you have to go to the
same more items.
Whatever field we put from there, once you put it in the
letters, you can select the same field from here.
If I have inserted the name, then I closed it.
After doing this, I entered and came to next.
Now what you can do is that we have to select only 5 fields.
Why do you have to select 5 fields?
You can select 2 fields.
You can select 3 fields.
You can select as many fields as you want.
I select city from here.
I insert it and then close it.
After that, we go back to more items.
Here we just put the contact number.
And I inserted it here.
Now I have to bring it to the next line.
So I have brought it here.
So I am giving 3 things here.
We have 3 things in from and 2.
After that, I went to next.
Preview your envelope.
So here is the recipient.
This is the first one.
If you click on the second, it will change.
If you click on the third, it will come.
So all my digital envelopes have been done without me.
We have taken the letter data.
After that, if we look at recipient 4, it comes on
recipient 4.
If you look at recipient 5, it changes on recipient 5.
After that, you can find or recipient.
You can find here according to the field.
you have to do it designation wise, contact number wise so
you can do it by putting it from here after that you have
to complete the merge or you can edit it, I go to complete
the merge before complete the merge if you want to print
single individually
all these envelopes then what you have to do, press ctrl
plus p and you will see it like this, if you don't want to
do this you have to do all at once, for that you have to go
to next after complete the merge you will get this print
option and second
option is edit individual envelope if you want to edit then
you can do it you have seen this thing from here to here
you can do it or you can do current record so you can do
this thing or you can do print if you want to print all
then you have to do all
now it shows me how you want it name is pdf all pages are
in the range first you have to save it so we save it in
downloads here I have envelope data and we save it we save
it in downloads now we have to go to file and open it go to
browse and go to downloads
here is envelope.data, we open it we do ok don't show this
message again here is from, here is to here is to, it is
showing on different pages when you bring it in word then
you face some problem if I open it directly then you will
not face this problem
so now we understand how to edit envelope, I close it and
close it, don't save and again go to downloads and go to
envelope.data here you can change the format like I go to
next
I can see next first is from second is annu third is
nishant fourth is suraj and fifth is deepak so we can edit
envelope digitally so I hope you understand how to write
letter how to personalize how to put name and address and
we can use same data in
envelope here it is same so I hope you like this video if
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