Hi folks, welcome to our new lecture.
In the last lecture, we saw how to insert pictures in the
illustration group.
Then we saw how to insert shapes.
And then we saw how to insert smart art.
We saw different use cases of it.
Today we are going to see the remaining options.
We will try to use the remaining functionality in the
illustration group.
In this particular lecture, we are going to see the charts.
What is a chart?
After the chart, most probably we will cover the screenshot
option in this lecture.
So, first of all, let's understand what is a chart? Many
times, whatever is given to us in the form of documentation
or text, it takes us some time to understand and process
it. For example, my boss asked me to quickly tell him how
our company's growth
is increasing or decreasing quarterly.
How will you tell him?
What will you do? You will quickly run to the file.
You will quickly flip through the pages of the file and see.
You will take a calculator and calculate it quickly.
You will start doing all these things.
But if something happens, let's make it in the form of a
chart.
Let's show it in the form of a line.
The lines are going up and up.
What does this mean?
It means that the company is growing quarterly.
If the line is going down, then what can we say?
If the line is going down, then we can say that the
company's growth is decreasing quarterly.
So, how can we tell all these things?
I can tell my boss that the company's growth was good in
the first quarter.
But in the second quarter, it went down.
What does quarter mean?
If no one knows, then this is not a quarter.
This means that a report is shared every three months.
A report is prepared from which we can find out whether the
company is growing or not.
According to this, we can create strategies and make
decisions.
All these things help a lot.
If you want to visualize things for people, how our company
is growing, then you can show it with the help of a chart.
Or I will tell you another example.
There is a shop of my friend called TMD, The Memory Deal.
Two to three people work there.
How many sales did two to three people do in a month?
If I want to show that, then I can show it in the form of a
chart.
I can show it in the form of columns, bar lines.
Now, whatever I am saying, there is no need to worry.
Now, when we open the word, then you will see all these
things.
If you understand, then you will understand.
I will give you one last example.
After that, we will start.
What happened during COVID-19?
You must have seen that the news channels used to show the
number of cases increasing and rising in the form of
charts. There used to be a horizontal line and a vertical
line.
In the vertical line, from zero to the Y-axis, they used to
show the number of cases. After that, the X-axis, which
used to be horizontal, what I used to show on it, that the
January, February, March of my month. So, I used to be able
to tell right away
that the number of cases are increasing and the number of
cases are decreasing.
So, charts help us visualize.
It helps us to tell things quickly.
So, we are going to understand the chart here.
So, first of all, let's open the word.
So, I press Windows plus S.
And what will I write here?
WORD After writing the word, I will press Enter here.
After pressing Enter, let's close it from here.
And I will open my blank document.
After opening the blank document, you have to come to the
Insert tab first.
I open the Insert tab.
In the Insert tab, you will see a group called
Illustrations.
In this group of illustrations, we have already made
pictures.
We have already made online pictures.
We saw the shapes, how to insert them.
Then we saw how to insert smart art.
Today, we are going to talk about how to insert charts.
When you click on the chart option, you will see a lot of
charts.
Look here.
The most recent chart is written here.
You will see all the charts that you have used and inserted.
Because we have not used any chart in our documentation,
you will not see anything here.
After that, there are templates.
The templates that you are going to use are already made.
If you go to the column, you will find a chart in the style
of the column.
You just have to fill the data in it.
You will see the templates here.
After that, if we go to the column, you will see here.
Whenever you write your data, it will look like this.
You can see these columns.
I will put the mouse here so that you can see it.
What are these sticks you see?
These are columns.
If you want to show data in the form of columns, then you
can take the help of columns.
There are a lot of things in the column.
You have been given a lot of styles.
Look here.
All these above are different styles.
So what you can do is choose a column.
You have chosen a category.
I want to show my data in the form of a column.
I want to represent.
But I select another style.
You can do this from here.
After that, in the form of a line.
If you want to show in the form of a line that the company
is growing or not, or you can say that a shopkeeper how
does he measure this thing?
He has some data.
He can show that data in the form of lines.
Okay, so much growth has happened in the last month.
So this line is going up.
So what does it mean?
It's growing more.
My profit margin is increasing.
So you can use it.
So you will get to see the same thing in the line.
There are different styles.
If you don't like this style, then you can try this style.
If you don't like this style, then maybe you will like this
style.
So what can you do in this way?
You can also use the 3D line.
After that, I have shown something in the form of a pie.
I have 100 students.
I have to show out of 100 students.
I have 60 students.
Okay, I showed it here in the form of a pie.
I showed 40 students.
40 of them are girls.
The remaining 60 are boys.
So I can show this in the form of a pie.
I can show it in the pie chart.
This is used a lot in the pie chart.
Apart from this, bar.
I have to show it in the form of a bar.
What happened is, like rows, what did we see above? We saw
a column.
Here you have to show things like this row-wise.
So what can you do? You can use this category of bar.
After that, let's see the next option, area.
If you want to show area-wise, that if this particular area
is increasing, if this particular area is decreasing, then
we can also guess from it that whether the company is
growing or not.
Or if you have an individual business, whether growth is
happening there or not.
So all this visualization can be done.
What will you get here too?
You will get to see different styles.
Now we are not going to do all of these things.
We are going to do some of these things.
Like we will select a particular style from the column.
We will fill the data there.
Or what can we do? We can do it in the pie.
So we are going to see one or two things.
After that, if you want to practice more, you can do it.
After that, if you want to show things in x, y scatter, it
used to be like this.
You must have seen in school math.
In this way, you could tell points-wise.
So you can tell here too.
After that, if you want to show in stock form, select style
from here.
And whatever you want to represent in the stock form, you
can represent it.
In the same way, you get the rest of my options.
You get the surface.
If you want to show things in the form of surface, after
that I get this.
You get sunburst.
So there are a lot of options.
Excel.
Excel provides it, as well as Word.
Because you will get to see this option in Excel too.
Whatever data you have, you can show it in the form of
charts.
So after that, there is a surface.
There is a radar.
Now you can show all these things.
Radar, you must have seen it in movies.
There is a TV screen on the dashboard.
In that, you can tell from the radar that, this boat is
coming to me, or it is going far. So how could you find out?
You could find out from this, from the radar.
Now what is in the radar is that you can choose different
types of radars from here.
Like I chose this radar, I chose the field radar.
So you are going to see all these things in this way.
After that, what is next?
Sunburst, we have seen.
Histogram.
With the help of histogram, if you want to represent data,
then you can do this.
Box is in the form of whiskers.
Waterfall.
And finally, there is a dome.
So in this way, we have a lot of categories available, in
which we can represent our data.
So let's see.
What am I going to do now?
First of all, I am going to do that, first of all, we will
see the sales example, in which what is it, how much has
the salesman sold?
And secondly, we will see that during COVID-19, the number
of cases, how were they increasing monthly?
So we are going to see these two things.
Select a column and click on it
Select any style
I am selecting base style
Click on OK
As soon as you click on OK
It will be inserted in your Word file
After insertion, you can see that your Microsoft Excel file
is also attached to this chart
You can see some data here
If I talk about Y-axis
You can see some numbers here 0,1,2,3,4,5,6 But if I talk
about X-axis
You can see some data here
Category 1, Category 2, Category 3, Category 4
In these categories also
You can see Series 1, Series 2, Series 3
You can see these things
Above is the title of the chart First of all, I change the
title of the chart
I write the name of a shop here
You can write also the name of a business
I write the name of a shop here
Actually, there is a shop in my friend's shop
I divide the what is your quiteaum
I divide the what is your quiteaum Four people work in the
shop
I will write four
Manish
Manish Manish Manish Manish Manish Manish Manish Manish
Manish Manish Manish Manish
Manish Manish Manish Manish Manish Manish Manish Manish
Manish Manish Manish Manish
Manish Manish Manish Manish Manish Manish Manish Manish
Manish Manish Manish Manish Manish Manish
Manish Manish If I randomly ask you to tell me in this
chart or even there you can see the data in the form of tax
If I tell you in the form of tax that tell me who sold the
keyboard the most I am talking in terms of number of money
here 6000, 5000, 7000, 8000 rupees
So you will go there and see what is the highest number?
7000 is the highest number
So you will do 7000 and above that what is written is Karan
So Karan sold the keyboard the most in terms of money
After that we can look at the mouse and tell 6000 is a
greater number so we can say that Manish sold the mouse the
most
But this data is of 3-4 people If it happens that in my
company 1000, 2000, 4000, 5000 employees are doing Then how
will I do?
Then also I will do like this
It is not possible
Then I will have to do the entire tally
It will take time to do the tally
Let's see the time for once
But it is not worth it if we have the charts already
available
If this functionality is already available
Now let's look at the chart
If I ask you, you tell me that the keyboard is given here
What is the color of the keyboard? Here we are showing it
in blue So we can say that Karan sold the keyboard the most
for 7000 It is very easy
Then I said, tell me who sold the mouse the most?
You will say that Manish sold it the most
Because this line is less
You will tell that it is of 6000
Then I said, tell me who sold the pen drive the most?
Gajraj sold it the most for 4000 So you don't even have to
look at it
So what is this?
This makes your work easy
So that's why charts are very important Now let's see one
thing
You will see that extra tabs have been added above
In the chart tools, design and format Two tabs have been
added
We understand the design
Now here you get an option to add a chart element
When you click on it, you will see different things
When I go to the axis
In the axis, you get to see the primary horizontal and
primary vertical If I go to the primary vertical You will
notice that the number written on the side has been removed
If I go to the primary horizontal, you will see that number
So this way you can make changes in the chart
Like the next one, axis title
That is, you will see a title If you want to see horizontal
or vertical You can do that
If I select horizontal
You will see the axis title below If you select vertical
You can see it on the side That is, it is visible on the
Y-axis
If I talk about the title of the chart
You can see the title of the chart above
After that, you will see it in the overlay
What does overlay mean?
It is the data of your sales
Like 8000
You can see things in it
After that, there are data labels
If you want to put it in the center
Now what do you know from this?
You are not looking at the Y-axis
You have put a label in the column
From which you can know directly
This is often right or wrong
Like I don't like this practice
Because your entire chart looks like this
So it's better to look at it from here
I saw here that it will be 6000
After that, you can show the inside end
You can show the inside base
You can do all these things
If you want to show the data table in this way
You have to show the data in the chart
You have to show it in the table form
Keep showing on the table
And keep showing on the charts
You can use it
After that, you can use the error bars
Now you can see the bars
The data will be long
We will know that this particular person has sold the most
So it's a little easy
After that, let's see the gridlines
If you want to see in the gridline form
You can use the gridlines
You can see it vertically
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You can become a pro in this.
And you can say that I know how to show data how to
represent so that I can save my time as much as possible.
So what I do is let's close all my data because now let's
go to the screenshot by going back to the insert.
So I will do ctrl z here.
What will happen with ctrl z is that it will be undone.
All the data I have written, all the charts I have made
will be undone.
I will close it first.
After closing it, we do ctrl plus z.
And with ctrl plus z, all the data is undone.
Basically, what is undone with ctrl plus z?
With ctrl plus z, all the steps you have taken, one by one,
you go back a step.
And you go back to zero.
So after that, we came here.
We came to the page, we came to the blank document.
So let's go back to the insert.
On the insert, we get to see the screenshot.
We get to see the screen clipping.
And screenshot.
As soon as you click on the screenshot, see what it is.
First of all, I will show you that whatever will be on my
home screen, what can I say?
That will be my screenshot.
It does not take Google Chrome.
Suppose you have opened Google Chrome.
If you have written something in it, it will not take it.
On this desktop, whatever will be on my home screen,
whatever will be on my home screen, it will take it as a
screenshot.
Let's go back to Word.
After going to Word, let's do a screenshot here.
As soon as I click on the screenshot, you see where it
brought me.
It brought me to the desktop.
Now suppose I see this logo of Word.
I want this logo in my document.
So what I will do?
I will clip it.
How? As soon as I select the area, and I release the mouse,
what will happen?
See, this is my document.
What happened in this?
It came directly to this document.
So what can you do?
You can also do this.
You can put something on your home screen.
Like an icon or something.
Whatever you need in your document, you can do it with the
help of a screenshot.
You can bring it to your document.
Now when you click on this, you will see the same things
that we saw in the pictures.
Exactly the same.
Because what is a screenshot?
If you are taking a picture, you will see the same things.
You can remove the background, you can do correction,
color, artistic effect, blah blah blah.
We have done this.
That's why I am not telling you this.
But you must have understood how we can use a screenshot.
So I hope you liked this video.
Share this video with your friends.
Comment if you have any doubts.
If you are not able to do this, we will resolve it.
You have to do one thing.
Practice.
Let's quickly brief what we have studied today.
We have studied how to utilize charts.
There are charts in the word.
We don't use it.
But now you know how to use it.
So you can use it.
After that we saw how to use a screenshot.
So these two things in this lecture.
In the next lecture, we will see the rest of the
functionalities.
So I will meet you in the next video.
Till then, good bye.
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