Hello everybody, good afternoon to all of you. This is
Vineet Gautam, your trainer, your co-sent.
We are talking about the corporate training session and
here today in this section we are going to talk about the
project management.
What is exactly the project management? We are going to
talk today.
How to manage a project? What is project? You know better.
Let's talk about how it is done in detail.
Project management focuses on how to manage, plan, execute
any project.
How to take output, how to divide work in team, how to
select team. We do all these things on the project.
Project management focuses on the planning and organizing
of project and its resources.
This includes identifying and managing the life cycle to be
used, applying it to the user-centered design process,
formulating the project team, efficiently guiding the team
through all phases until project completion.
We make a plan, take the project, decide the team, what
resources are required, how to do it, how not to do it.
In the process, until the project is completed, keep giving
guidelines and moving ahead.
And that is called the project management.
Project management is the process of leading the work of a
team to achieve all project goals within the given
constraint.
Achieving all project goals within a given time frame is
called project management.
This information is usually described in project
documentation created at the beginning of the development
process.
This is described in the project documentation created at
the beginning of the development process.
The primary constraints are scope, time and budget.
What is the scope of the project? What is the time and
budget?
These are the basic things that we have to analyze and
describe at the starting of the project.
So next we are talking about what are the things in it?
Project Planning
Project planning is a discipline addressing how to complete
a project in a certain time frame.
How to complete a project in a certain time frame?
Planning is explained in a disciplined way.
Usually we define stages and designated resources.
One view of project planning divides the activity into
these steps.
Setting measurable objectives.
Project planning is a part of project management.
Which relates to the use of schedules such as chart to plan
and subsequently report progress within the project
environment.
Project planning can be done manually or by the use of
project management software.
You can do it manually or you can make it on software.
But systematically the layout is being planned from start
to completion.
That is called your planning.
Next is project monitoring and controlling.
Monitoring and controlling the project.
Is it going well or not?
What is going on?
Till now we were talking about team performance.
How is the team performing on the project?
That is the thing you have to take care about.
You were monitoring the team performance.
Now you are doing the overall project in which there can be
many teammates.
There can be many leaders on a big project.
So overall when you are monitoring the project.
Different leaders will monitor their own team.
And when we collect the performance of that team.
That will be the way to complete the project.
You can say that monitoring the performance of the group of
teams.
Controlling which different leaders are doing.
And that will be the overall project controlling and
monitoring.
Project closing, project planning, project execution.
Before this we had project execution.
Project execution is the stage of project where everything
your team has planned.
Input into action.
When everything has been planned, the team has planned to
execute the project.
So that stage is called the project execution.
Your team does everything it can to get the project off on
the right foot.
Are you ready to start it?
Yes, everything is ready.
The five basic phases in the project management process are.
Project initiation.
Initiating the project.
Project planning.
Project execution.
Project monitoring and controlling.
And then project closing.
These are the five major points for any project.
Initiating the project.
Planning, executing, monitoring and controlling.
Before that, if you want, you can do a survey for the
project.
We will do a survey.
Then we will initiate.
Survey is the first.
Because it is a work or not.
Is there a need or not?
Where to put it?
What to put?
As I told you in the last video.
That a company had planned to put a car manufacturing
company in a country.
But when I did the survey, I found out that there are a lot
of car companies there.
There is no service center.
So they left the idea of putting a manufacturing company.
They opened a lot of service centers.
If this service does not work, then they will also put a
lot of manufacturing companies.
And when there are a lot of people, there are a lot of
companies.
The work will be divided.
So where will you get that much benefit?
But they put a service center.
All the car companies started coming to you for their
service.
And you are getting the better benefit.
So before the project, survey, initiation, planning,
execution, monitoring and controlling.
And then you are closing the project.
We are talking about five points in this.
So now we are talking about the project closing.
This is the stage where all deliverables are finalized and
formally transferred.
And all documentation is signed off, approved and achieved.
The project closure process ensures that all work has been
completed according to the project plan and scope.
All project management processes have been executed.
Closing means that everything has been done according to
the plan.
Obtain acceptance of the project deliverables, hand-off
operations and support responsibilities, document and
lessons learned over the course of the project, formalized
closure.
Everything that you planned at the beginning of the project,
Executed, controlled, everything has been completed
according to your plan.
Now you are going to close it.
And whatever work you have done is ready for delivery.
So you can say that your project is in the process of
closing.
Plus, by doing a meeting, we can also decide what kind of
lessons we got by completing.
Under the process of completing this project, what did we
learn?
We extracted some output.
You can pen down or note down.
Which will be useful in your next project.
Because, see, there are some ups and downs to do a project.
You can take that lesson for the next project.
That would be better for you.
It is said that take lessons from the past, live in the
present and plan for the future.
So you are in the present, the project is done.
But the lesson you have taken from the past, you can pen
down it in the present for the future.
And if you want, after the morale boost up,
announce for the new project to do something new.
You can do this thing.
Because, when the morale of the team is boosted, you can
give something new, you can appreciate it.
Pen down more.
Postmortem should not be done that day.
There are ups and downs but finally the thing is project is
completed or not.
Completed in a sure way then you conclude it in that way.
On a positive note
with the appreciation and clapping for the teams.
Congratulations. These things are very important that you
give each other healing touch, hug each other.
These things are very important.
Gratitude is very important to get real outcome.
If you want to take a better response from the team then
planning and monitoring is fine.
Gratitude is the major part.
You can't forget the importance of gratitude.
It's not like you are the leader
You and your team and the team members towards each other
also.
In this way, when the work is done, when the coordination
is done, when the work is done, when it is done, we don't
know.
Otherwise, if there is no coordination, then we know.
I have already discussed that 95% of the work is done by
one person, 5% is done by someone else and he is avoiding
it.
He says, I will do it now, I don't have time.
Even after 95% of the work is done, he is stuck.
Similarly, if some of his work comes to him, he will get
stuck.
So these are the conflicts that are going on inside like a
cold war.
So as a team leader, it is necessary to monitor and assess
these things.
Sometimes the conflict is visible, sometimes it is not
visible.
It is easy to solve what is visible.
But what is not visible, it has a lot of disadvantages.
And even though you can't see it, with their big language,
expression, communication, the non-verbal communication
that is going on, or the communication that is going on in
between the team, you can assess through their language,
through mail, WhatsApp,
that what kind of internal bonding is there in them.
Is there or not? Is it positive or negative?
If you find out that the negative bonding is going on, then
it is going to have a negative impact.
That's why you are in need to assess these all things.
Then only you can be a leader.
You can't become a leader just by working.
We have to assess many other things other than work.
Then only you can lead a team.
You will also care about individual performance.
Because individual performance is really the motivational
part for the team.
As I always used to say, your actions always speak louder
than your words.
Whatever you say, whatever you motivate, more than that,
your actions, the activity, whatever you are doing, if you
are dedicated, hardworking, honest, then your team will
adopt these things naturally from you.
You are not self-dedicated, not punctual, and you are
expecting from your team, no baba, you can't get.
And you don't expect also.
You yourself become punctual, the team will be there
automatically.
If you are hardworking, they will be there.
If you are dedicated, they will be there.
These all things happen not only in the official
atmosphere, it does happen in your family atmosphere, your
personal level, maybe at the social level also.
You never help your neighbor, and when you need help, when
he doesn't do it, you complain to him, it won't work like
this.
Even if he doesn't do it, it's okay, you initiate him by
moving forward.
So these are the things for completing any project in a
decent way.
A lot of things are required and as a leader, you have to
take some new steps.
It's very important for you to be creative.
You can get your team in the favor of you, and you can
successfully complete your project.
One, two, three, four, you will keep moving forward, and
one day you will also complete your life project, your
success project, step by step.
And you can make a good image, and live your life with
dignity.
And also you'll get the job guarantee after completing this
course.
Count me in.
I'll make sure to spread the word to all my classmates.