Welcome to our new video
In last lecture we have seen that in paragraph group there
are many tools available among them some tools, some
functionality we have seen in last lecture rest of the
functionality we are going to see in this lecture so first
of all let's open word we
know three ways to open word
I have already opened word it is available in taskbar let
me open it from here if you have not yet pinned word in
taskbar then we have seen how to pin word in introduction
videos so you can do that by which you can directly go to
taskbar and open word
so let's open word so let me open word from taskbar and
here I have a blank screen now all previous lectures and
videos we have seen that we used to go to chat gpt or we
used to go to google chrome and we used to copy some text
from there and paste it
I have told you that because I wanted to tell you about
clipboard option that whatever we copy it is shown in
clipboard it is stored in clipboard like in our mobile
phone but now because we know how clipboard tool works how
things are stored in clipboard
so we don't need to copy text and bring it here so I have a
shortcut for you you can use this shortcut you can generate
a random paragraph in word how to do that it is very simple
bring your cursor my cursor is available here it is here it
is possible
that already you have a paragraph so you can bring your
cursor down you can apply this formula by placing your
cursor in middle of paragraph so what we do
I have a blank page and I try to bring paragraph here so
first of all you can see your key you have to pass equals
to r, a, n, d after writing this you have to put bracket
after putting bracket you have to put two values first
value is how many paragraphs
you want second value is how many lines should be there in
every paragraph for example
I want three paragraphs in my document or in current page
and in every paragraph there should be four lines so I will
put first value as three after that I will put comma after
that second value that is four first value is number of
paragraphs how many
paragraphs you want in your document
I want three that's why I write three after that second
value is four means how many lines you want in every
paragraph
I want four lines you can put five or ten lines that
depends on you
I want four so I wrote four after that I close it after
closing you have to press enter and random paragraphs will
be generated as soon as I press enter three paragraphs are
generated let's count it one paragraph second paragraph and
third paragraph in
this I said three paragraphs and how many lines
I want five lines you can see 1 2 3 4 5 1 2 3 4 5 1 2 3 4 5
you can generate paragraphs in this way you can generate it
randomly here you will note one more thing that we have
learned how to generate paragraphs randomly now we have to
put selection after
putting selection I will use the other tools which are
available so let's see we have covered all the tools till
last lecture so here you can see all the alignment tools
I have covered till last lecture apart from that here is
numbering tool if I want to show something in bullets or in
numbering alphabetically ABCD numerical roman or we have to
put first heading subheading in subheading we have put 1.1
subheading is 1.2
if I have another heading subheading then I can put 1.3 we
have seen all these after that we will talk about spacing
line and paragraph spacing
I have three paragraphs available how much space should be
there how can you put space if you bring cursor here and
press enter then you can see space is increased if you
press enter again then one more space is increased
I will press backspace and I will put space as much as it
was before so this is our paragraph spacing how much space
you want in between two paragraphs apart from that video
provides a powerful way to help you prove your point when
you click online this
line and second line there is some space in between so what
I can do using this tool I can increase or decrease the
space between two lines or I can increase or decrease the
space between two paragraphs or three paragraphs let's see
how to do
I will select one paragraph from here as soon as I select
one paragraph I will click here and see here 1.0, 1.15, 1.5
means little space is increasing as soon as I click on 1.15
you can see little space is increasing as soon as I click
on 1.15 you can
say it is not visible if I compare 1.15 and 1.0 it is
visible apart from that if I do 2.0 you can see there is
space in between two lines in the same way
I can do 2.5 or 3.0 as much space as I want in between two
lines
I can use this tool to increase or decrease the space in
between two paragraphs after that here is line spacing
option one more thing I have not selected anything
I have shown you in real time if I bring cursor of my mouse
on 2.0 it will show like this now I bring cursor of my
mouse here after that I go back and see 1.15, 1.5 what I am
trying to tell you I am trying to tell you that if I do not
select this whole
paragraph and I bring my cursor here which is first word of
my paragraph if I bring my cursor here then you do not need
to select this paragraph
Microsoft word is so smart you put your cursor here it
understood that what I have to do
I have to select this paragraph now how it is understanding
because here is space of line now what it will do it will
select next paragraph it will not select that it will
select first paragraph so I went here and I selected 2.0
and clicked on it as soon
as I clicked on 2.0 see here, it is visible in your real
document where you are working now I have not shown preview
before this I have shown preview that wherever I am taking
my cursor it is showing me in real time see here this much
space if you want
this much space then you hit here and click on cursor and
select whatever space you want 1.5, 2.0, whatever you want
now let's go back and see other options we click on line
spacing option so what is written here paragraph in this
paragraph body text
indentation 2.75 preview this box is preview means you have
many options available here if you want to change values
then you can change it it will show in preview let's see
I am increasing value from right
I am increasing value you can see little changes means what
is happening here indentation 2.75 preview indentation 2.75
preview indentation 2.75 preview
You can see the space in the left hand side of the screen.
you say that I have a pen drive and there is a document in
it, please print it and give it to me.
So what he does is that he prints the document on these
white sheets like this.
When he prints it to you, if I ask you what color is behind
this black colored text, what will you say?
So similarly, all the text that I have written here, what
is the background color of this text?
It is white.
What you can do is that you can change the color written
behind this text.
That is shading.
You can do this by selecting a whole paragraph, by
selecting a line or you can do this by selecting a simple
word.
What I do is that I select a line, I select this line.
After selecting this line, I go to this option.
What do I get to see here?
I get to see theme color here.
After that, there are standard colors and no color here.
So you can select any color from the theme color.
I select it.
I selected green from here.
What I have done so far is that I have not clicked it with
the mouse.
Until you click it, it will show you a preview.
You have put the cursor of the mouse here.
It tells you what it is.
What we have made by mixing it.
It is green color, it is accent, it is 6, it is lighter, it
is 40%.
If you have read about RGB colors, then we know that the
intensity of any color is minimum intensity, 0 and maximum
intensity is 255.
So what does this lighter 40% mean?
That green color, which is 255, you apply 40% of it, it is
as light shade.
So if I select it from here, what will happen?
From here, the background color of my line is now green.
So let's go back to the option.
Now I am not selecting the entire paragraph.
When I am not selecting the entire paragraph, what does it
mean?
It means that it will automatically select the entire
paragraph.
Why will it do?
Because the word is so smart.
We have put the cursor here.
Now my word knows that either see what happened here.
My paragraph is over here.
After this, my next paragraph will start.
It will be leaving at least one line.
So from here, from the space of this line, it is known that
where the paragraph is ending, where the paragraph is
starting.
So starting from here, starting from where my cursor is,
At the end, where it will show space, what will it do?
It will consider that paragraph as the end and select the
entire paragraph.
This will happen.
See, I put the cursor here.
I went back here and I selected any color.
Now we have seen the theme color.
We select the standard color.
To select the standard color, I take the cursor here.
And select any light color from here.
For example, we select yellow color.
I selected yellow color.
So what did I do?
I selected a line.
I selected the entire paragraph.
What did I find out?
The color behind the text was white by default.
What did we do?
We made it yellow.
Or what did we do?
We made it green.
What other options do we get to see here?
Other than this, no color is visible.
For this, you have to go back to the mouse cursor.
And go back here and select no color.
As soon as you select no color,
What does it mean?
By default, the white color that was visible to you,
The same white color will be restored here.
So here, the yellow color that we put,
Shading, What did we do?
We removed it.
How did we remove it?
We clicked on the no color option.
What other options do we get to see here?
More colors.
As soon as you go to more colors,
You see two things here.
One is the standard option and the other is the custom
option.
In the standard option, you see a hexagon shape.
There are a lot of colors given here.
What can you do?
You can select an individual color from here.
How will I do it?
There is one more thing here.
There is a current color and a new color.
The current color that I have is black.
It is visible here.
The text color is black.
So I took the cursor of the mouse from here.
I selected a particular color here.
As soon as you see,
The hexagon shape was selected.
After selecting the hexagon shape,
What do I do?
I was shown here that the current color was this.
And the new color is green.
I will change it and see.
I do this.
Or I do this from here.
So you can go to any hexagonal shape and select it.
The same color will be applied to the background of the
entire paragraph.
I selected it.
What did I do?
I selected a standard color.
Let's go back.
Let's leave the cursor of the mouse here.
What did we do?
We went to the option of more colors.
And we went to the custom option.
As soon as we go to the custom option,
You will see one thing here.
I have three colors here.
One is my color model.
I am working with RGB color model.
There is also an HSL model.
What is the meaning of HSL model?
What is the hue, saturation, and lightening?
What is used?
Mostly RGB is used.
There are some values of red here.
There are some values of green.
There are some values of blue.
You should know that
All the colors that exist in the world
They are just a combination of three colors.
and blue.
Now you can see the intensity of these three colors.
Now you can see some values here 204, in green color you
can see 255 and in blue color you can see 102.
What does zero mean?
Intensity will be very low.
That means if you have ever gone to buy lipstick with your
girlfriend, then you get confused there.
If I talk about pink, then you will see a lot of pink
sheets in lipstick.
So, if you go to buy lipstick with your girlfriend, you
will see a lot of pink sheets in lipstick.
That is the best example to understand that here the red
color of the red color is available in 256.
Some light will be mixed in that light, so it will be a
little dark.
It will depend on the intensity that zero intensity is
completely less red color.
If you value it at 255, then what will happen?
The intensity will increase.
That means the red color will be at its extreme level.
So, you can do a combination of these colors.
From here you can increase or decrease the value.
Or what can you do?
Take the cursor of your mouse.
Look here, the value is changing.
Either you directly take your mouse here, hold it and go up
and down like this.
You will find out here that which new color is being made
for you.
Or what can you do directly?
Take the cursor of the mouse here, this pointer and select
it from here.
I clicked here, so it was selected.
What will be particular here?
Some value exists.
So, what did he tell? 94 value of red exists here, 14 of
green, 212 of blue, and the color that comes out by
combining these three is this one.
It is called Bangani Gallery.
And what can we do from here?
We can click on OK.
As soon as you click on OK, you will see what is your
paragraph.
The text behind your paragraph is of this color.
So, we also understood how shading is performed.
Apart from this, I have two options available here.
What is this?
Increase intensity.
So, I will increase the value of intensity.
I will increase the value of intensity.
What is this?
Increase Indent.
Move your paragraph further away from the margin.
Your paragraph is of this color.
What is this?
It is of right margin.
What is this?
It is of left margin.
From here, how much you want to move your paragraph?
If you want to move it here, it can be moved here.
How will we do?
Let's see.
Here, I put the cursor of the mouse.
This is a decrease indent.
That means,
Move your paragraph closer to the margin.
I click this once.
As I click,
My paragraph shifted to the left.
That means, where is my margin?
My margin is on this side.
So, the left side is decreasing.
As you keep clicking,
It will move close to the margin.
If you increase the value of Indent, so what you can do is
move your paragraph further away from the margin it will
take you to the right side of the margin so as I clicked on
this it went to the right side and then to the left now my
paragraph is moving
from here so what you can do is you can keep your paragraph
directly close to the margin or away from the margin so you
can do that directly by using this option what is the
remaining option here is shorting arrange the current
selection in alphabetical
and numerical order so what we need for this we need a
table so let's go to chat gpt and copy the table from there
and then we will see how to use this option so I will open
google chrome after opening google chrome
I will put chat gpt
and after opening it
I will say
write a table with full of data with three columns and four
rows or let's say five rows after writing this as I clicked
so I will get but this will not work because here data is
1.1 but I want name so I will try to write something else
make a table three
columns and five rows in which
Indian cricketers name and their runs should be in those
columns enter and here is the name so I will copy it from
here after copying we will go back and paste it as soon as
I paste my table is created so now what I did
I selected this table after selecting table
I went here and here you want paragraph or heading or field
one so I selected paragraph heading and here I will select
text numbers date and I want it in ascending order and I
clicked ok as soon as you clicked ok so here my name was so
here
Cheteshwar Pujara and then cricketer name now what he did
he took my whole paragraph as a paragraph and then put it
in ascending order means Cheteshwar Pujara and then
cricketer name because he considered cricketer name as a
name that's why after that
KL Rahul, Rohit Sharma, Shikhar Dhawan, Virat Kohli he took
my whole paragraph and put it in ascending order ok or if
you see paragraph wise so I clicked ok same thing will come
because it is just a paragraph after that here short by
paragraph so you
can do descending or ascending no header row, header row my
list has header row you can select this see in descending
Virat Kohli will come first means alphabetically
Virat Kohli came here
Shikhar Dhawan came here, Rohit Sharma came here
KL Rahul, Cricketer name so with this option where you have
table suppose like here some names are written so if I have
some roll numbers available and I have to short them
alphabetically or alphabetically so I can in ascending or
descending order
I can use these options and do it so I will remove it from
here undo it as soon as I undo it we are back here and I
have found out that my rest of the options we have seen
shading and indentation this option is borders and show
height so here paragraph
marks and other hidden formatting symbol which is not very
useful for us but very useful for word like I click here as
soon as I click you can see dot between video dot between
provides now what happens it shows space between two words
which I have written
now how word will know this space it takes its own
formatting that formatting you can see here you will see
after every paragraph you can see this kind of symbol which
shows that paragraph is end or paragraph is start symbol so
what you can do from here
you can ensure that when you print any document so at that
time you can see this thing that I have to print this
format or not generally we don't print this format because
it is not very useful for us so what you can do you can
click on this and whatever
is my format it will be removed from here and you can see
things as before so next option is borders this is very
useful option which you can use
I will show you first of all
I go back here
I keep my mouse cursor here and what I can do
I click here so you can see many options like bottom border
top border, left border, right border, no border all borders
I will show you some options
If I do left border, then the line will be drawn from the
left border in the same way as your paragraph will be drawn
from the left border.
What happened to the right border?
The line is drawn from the right border in the same way as
my paragraph is drawn from the left border.
What happens to the no border?
All the lines drawn from my paragraph will be removed from
the left border.
After that, what happens to the all borders?
What will happen by clicking on the all borders?
I will also tell you that you can reduce the thickness of
the line that you can see now.
You can also change the color of the line.
You can use these options to draw a border on the side of
your paragraph, word or line.
After that, what happens to the outside border?
The outside border is the same as the inside border.
Now where does this inside border come in handy?
When I make rows or columns, then the inside border comes
in handy.
The inside horizontal border comes in handy.
The inside vertical border comes in handy.
So these are all my options.
Now we will not go to the draw table.
When we go to the draw table, we will see the table in the
insert option.
There we will go to the draw table option in depth.
Otherwise, what will happen is that the repetition will
happen.
Here we saw the draw table.
There we saw the draw table.
It is better that we are going to do it there.
After that, view grid lines.
Now I will tell you what is the grid line?
What are these grid lines?
Where does it work for you?
Where your tables are, it works very well there.
You can say that when you turn on the camera, no one knows
where to take the subject.
You have to take the subject in the center, but you don't
know.
So that grid line helps you.
What does that grid line do?
It divides your screen into lines in this way.
And after dividing, you know that this is the left side,
this is the center side, this is the right side, this is
the top side, this is the bottom side.
Or what is it?
Top left is my corner.
Here I have to keep the subject.
Or what do I have to keep?
I have to keep the subject in top right.
So grid line helps you in this way.
After that, what option do I have?
After that, I have borders and shading.
Now what do we do?
Now we take all borders.
After taking all borders, we go to the borders and shading
option.
So what did I do here?
I made the entire paragraph border.
And after that I came back.
I said border and shading.
Here you can see the options.
Borders.
You will be able to see here.
What do you have on the border option?
First of all, there are settings.
None, box, box type, shadow type, 3D type, custom type.
There are styles here.
Now this line is not a dotted line.
This is a regular line.
So what did I say?
I want a dotted line.
So I selected it from here.
I said that I like this green color.
So I did that.
So what happened to you here?
Color was selected from here.
What is the width of this?
You can select the width.
How much thickness do you want?
So I selected this thickness from here.
After that, it is applied to paragraph.
There are options.
So it is the same as changing the custom value.
What to do from 1 point?
What to do from 2 point?
You can do this custom.
So what will happen when I say OK?
Nothing happened here.
How could it possible?
Nothing happened here.
Let's go back and select it.
Let's see once.
Go back here.
Borders and shading.
We went to colors.
I selected green.
I applied the width to paragraph.
I said OK.
And I said OK.
I am trying to apply it to paragraph.
But it is not happening.
So let's do it on this one.
Let's see if it works on this.
So we went back here.
And we said borders and shading.
So instead of paragraph,
Let's do it on text.
I said that I selected the box from here.
And I selected the color from here.
Orange.
And After that I said OK.
As soon as you say OK,
You will see here that the lines are also done.
If I want to increase its thickness,
I can go back here.
And go back to the option of borders and shading.
And And I increase its thickness from here.
I do 6 point.
Instead of paragraph,
I selected here.
And I said color.
Yellow.
And I said OK.
It is not selected here.
So it is selected on some things.
And not on some things.
Maybe I have done this before.
Or I will do it again from here.
I went to borders and shading.
I clicked on the box from here.
After that I went to color.
After that I selected green.
And I said OK.
So you saw that.
It selected the whole paragraph.
Let's see the paragraph again.
Let's generate a random here.
Equals to
RAND And here we write 3.
Not 3, we write 2 paragraphs.
4 lines.
And I entered here.
As soon as I entered, what happened here?
I selected the whole paragraph.
After selecting, I went to this option.
And I did borders and shading.
After that I did
It comes in the box type.
Wherever my whole paragraph is written, it comes in the box
type.
Let's make it 3D.
It comes in 3D type.
I selected color from here.
And here instead of 6 points, I made it 3 points.
And I said OK.
So what did you get?
A line has been drawn around the whole paragraph.
So what can you do?
You can also create borders in this way.
Or if you want to create borders around a particular word.
Then let's see here.
I went to the document.
And after going to the document.
I went here.
And I said
What can you do around it?
You can create a right border.
As soon as you do the right border, it took the whole
border.
Although it should not have done this.
Let's see what the problem is.
Here we went.
I think
Because you are taking it inside the border.
Maybe that's why
It is taking here.
If I do it outside the border.
That is, I select anything outside the border.
I select anything.
Like I selected GALDIS.
And I went here.
And I said, let's go back to the right border.
And let's make it none.
After making it none, I said OK.
And here I selected GALDIS.
After selecting GALDIS.
I went back here.
Top border, bottom border.
Now what is it doing?
It is taking this way.
Because maybe it is taking the default.
So from here we have to do it.
We have to do it as before.
Here comes the option of
Back border and shading.
So this is the option given to me by customizing.
It is applied to paragraph.
Here are my options.
And here are the widths.
After that
I said OK.
After saying OK.
Let's go back here.
Let's click on online.
And let's see here.
What is my right border taking?
So it is still taking in the same way.
Let's go to document.
Right border, no border.
So what is it doing?
It is doing that whatever is your full border.
It is taking that border.
Let's see.
What is this? Let's do an experiment.
Sometimes.
Some things happen that we have applied only what we have
studied.
If I put my mouse cursor here in this whole paragraph.
And then I try to bottom border, top border, left border
and right border.
So what am I understanding?
If you want to do around borders of the whole paragraph,
then it takes left, right, bottom and top.
If I talk about only text in this whole paragraph.
So what is it doing there?
It takes around border of the whole paragraph.
It takes around border rather than left side or right side.
So what is the difference?
When we work on the whole paragraph, then it will take
left, right, bottom and all the options available to me.
It will work there.
But if I do the same thing with a particular word, then
what will it do?
In top border, left border or right border?
It will take my whole word
I hope you have understood how to use borders.
You have to use this option mostly with tables.
You will get to know in tables.
When we do tables, we will see this option again.
We will see border and shading again.
We will see how to reduce thickness.
Although we have seen here how to reduce thickness.
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