Hello and welcome to our new video
In this video we are going to see about File menu or File
tab
What are the options in it
How to use them
File tab is very important in itself and it is used in many
places
So first of all, let's open Word
I told you three ways in the last video
You can use any of them
So my favorite way is to search
Windows plus S
You can put Word here and press enter
As soon as you press enter you will see a window like this
From here you can open a blank document
Right now there is no document on our screen and we have
not typed anything
But you can see here that here are our tabs and from all
these tabs the tab we are going to talk about today is File
tab or you can also call it File menu
As soon as we click on File tab we get many options like
information, new, open, save, save as, print, share,
export, close
Now let's discuss all these things one by one
Before that let's see by default it is open
So let's open a document from here so that we can
understand things better
So I open Microsoft windows and my document is opened
Now if I want to see the status of my document we saw in
the last video how to see the status
Here at the end it is page number 2 of 12 means you are on
the second page from the 12th page
Here the word is 3887 and in which language it is
English United States
So let's go to the file option
After going to the file option
Here comes the information
Now what is the meaning of information
In the information it is telling me
If you look carefully in the properties then it is telling
me that the size of your document is 24.7 KB
If you download any song then what is its size
It may be 10 MB or 15 MB
If you download any video or shoot any video then what is
its size
It may be 500 MB or 1 GB or 1.5 GB
In this way, whatever is written in our document what is
the size of the text it is 24.7 KB
Then it is telling me how many pages are there in your
document
So it is 12 pages
It is 3887
We have just seen the status
After that
Total editing timing means 2 minutes
Whatever you will edit it has a surveillance or you can say
Monitoring that you have done it for 2 minutes or 5 minutes
Total editing time
We have not put any title yet
So it is not showing
Related dates
When was the last modified
When was the last created
What is the author
So all these things will be related to any document
It will show you in the properties
It is the same way
Similar to
If you have clicked a photo
If you go to the properties or details
It tells you
What is in the details
What is the size of this particular
So it tells you the properties
Microsoft word
It gives us this functionality
All the details
We can find out the details
Here you will find
Protect document
If you have created a document
If you want to protect it
If I click on it
Mark as final encrypt with password
Encrypt with password means You can put the password on it
After that
If you put your friend in the pen drive
And he tries to open it
So Write to me
And he will ask
Brother, this is what you have encrypted
To decrypt it
Tell me the password
So this should be in practice
All these things should be encrypted
It is possible that there was a lot of document
Which is more significant
Or Like many times mobile phones
Leaks come
Like in iPhone 15
Rumors were coming
Rumors are now true
But Before that
Leaks start coming
These leaks come from the document
If the document does not have a password
It is possible that your very important document
It leaks like this
So what can you do
You can do encrypt with password
You can do restrict editing
You can restrict that no one can edit it
So in read only mode
You can do all these things
You can access
You can add
Digital signature
Mark as final
This document I have done is final
So you can do all these things
Check for issues
Inspect document
You can inspect anything
You can check accessibility
You can access this document
You can't
Compatibility So many documents have been given to you
What can you do from here
You can manage
So you know from the information
You can protect your document by password
You can protect your document
All the properties related to the document
You can see here
So what is the next thing
The next option is new
As soon as you click on new
As we saw in the introduction video
I have a lot of templates
I have a blank document
You can open the document like this
Here is the document
In this document, whatever you want to write
You can write all the things
I go back to the file option
And then go to the new option
So what can you do from here
You can also choose the template
Like I have
Now we have seen all these things in the introduction video
But when we saw how to use templates
But I repeat
What you can do select select select select select select
select so here we understand new option and open option now
as soon as you open option it shows you recent whatever you
have done recently what we have done recently we have
opened unit 1 microsoft
windows so it shows us before that what document we have
worked on before that we have worked on first.docx so it
shows us that, after that here now what is this if you
don't know this is microsoft's online service like google
drive what you do in google
drive google has a service where you can upload your photos
videos, documents up to 13 GB free space you can upload
there in the same way you can store your documents in one
drive if you have stored your documents in one drive so
what you can do you can
open it if you haven't done so you can upload it first
after that you can open it after that next option is this
pc as soon as you click on this pc you can see many options
like in this pc you have saved your documents in c drive
you have saved your documents
in d drive you have saved on desktop as we have seen in
last video that we have saved a document so if we click on
desktop so here first.docx comes you can open it
I am not opening it for now
I will close it after that we have option add a place so it
is the same you have to take from one drive or one drive
for business so here you can add in this way like this pc
is coming after that you can browse basically how we can
browse we can browse
like suppose I have a photo
I want to reduce the size of that photo
I want to decrease the size so how I can do now we use many
software of AI so that's why we go to any website and
browse so by browsing it brings our file explorer so we can
access any document so from here it brings us where my
document was and here
I can do
I can open this document if I don't want to open this
document and I want to open any other document then what I
can do
I can go to any other folder and I can open any document
from there so I open it from here and I opened it so if I
don't want to open any other document then I can add it
from here and I can add it after that we go back to the
file explorer we have understood
information, we have understood new and we have understood
open after this there are two things, one is save and other
is save as now what is the difference between these two
many questions are asked in academics on this that what is
the difference between
save and save as, so let me tell you you have an existing
document if you change anything in that document then what
you can do, you can save it directly but if you do save as
you can make a copy of that document you can create it in a
different place,
this is a minor difference let me show you this thing let's
go back here, here I write icon and types of icons so here
I write end taskbar, as I wrote this thing in the first
introduction video what we saw here is save, save icon so
what you can do, either
you can directly go here and save or you can press ctrl
plus s and whatever change you have done will be changed
means a new file will not be created the changes will be
inside your existing file so I will press ctrl plus s so
these changes are done,
you did not even know and these changes are done but if I
want one more copy of this file so what I can do, I can do
save as or I want a copy of a different name then also I
can do, like I have written here unit 1 ms window is
written, so we go back to
the file and save as, as I do save as so many options ask
me that where do you want to save it you want to save it on
one drive, you want to save it on this pc so you tell us
the folder basically and we will go there and save it so
from here I went to
the desktop see here it is written, here I have put unit 2
ms windows and I have saved it so whenever you go to save
as, it will ask you that which folder do you want to save
it whereas in the save option, it will not ask you see we
change it again we
remove it from here, now I will save it again, so what I
will press you will not even know and your document will be
saved so what I did, control plus s, it was that simple
after that on the file tab, we go again visit it and here
we see what are the
remaining options in save and save as, I think you must
have known the difference this question is asked many times
in academics, that's why I am telling you so you have to
keep this in mind, after this the next option is print, so
how can you print any
document click on print, it shows us preview and here it
shows number of copies how many number of copies you get,
1,2,3,4,5,6 so what you can do from here, you can increase
or decrease like I have done number of copies, 4,5,6 let's
do only one and from
here you can print, here it will show you printer what is
written here, Microsoft print to pdf my pc is not connected
to any printer if it is connected to any printer then by
default, the name of the printer is written here from here
what you can do,
like you click here so here you can change it is possible
that your company or your organization has more than one
printer, when you go to photocopy there is one colored
printer and one black and white photocopy machine whereas
both are connected to pc
so while printing, it asks you what do you want do you want
colored or black and white so if you want black and white
then you have to select the printer which is black and
white if you want colored then you have to select the
printer which is colored,
so same thing is here if you want your word document to be
saved as a pdf then you have to select Microsoft print to
pdf other than this, you have to go to settings in
settings, you have to go to print all pages do you want to
print all pages or you can
print particular pages like i said, my document has 12
pages what i want, i want from 5 to 8 so what you will do,
you will write 5 here and this dash sign is also called
minus and you will write 8 here, so now what will happen
now if you go to print then
it will not consider pages from 1 to 4 and pages from 9 to
12 it will not consider them also, so basically it will
consider only pages from 5 to 8 so here we have selected
like this other than this, print one side it asks the
photocopier, what do you
want to do you want to print on one page or you want to
print one page side by side so you say, no problem, it is a
matter of 10 paise 10 paise is extra i think if you want to
print both the sides of one page so it is better to print
only one side so
when it is printing one side, you have to select it from
here print one side, after that you want portrait
orientation you want landscape or portrait you can select
one thing from here now there are many things like sizes
like you want to print it on
A3 size sheet or you want to print it on A4 size sheet like
if I print on A4 now it is changed in preview if I go back
to A4 and do A3 so it will be printed like this so you can
see how you want to print other than this, you can see
options like normal
margins we will study margins later, but I will tell you
this white space you can see this is called margin after
that, you say one page per sheet so you can set up page and
go to other settings do not go to other settings because it
is not that useful
so you must have understood how to use print like if I
print here so it will be saved as a document but if you can
see above it is written .docx this is an extension from
extension we can know where our document is like if you
have downloaded a song you
must have seen .mp3 what is that? that is an extension from
extension we can know this is a song file or video file if
it was a video file, what would have been written? .mp4
would have been written so we can put any name here and
save it on desktop so
we have written file name
I will write here unit 1 just put unit 1 and save it so how
will it be saved? it will be saved as a pdf, not as a
document let's see the remaining options let's go to file
tab again and here share option comes, click on share
option it is telling share
with people, save to cloud like google drive works like
cloud if you want to send through email send as attachment
you can send photos you can present it online if you want
to post on blog you can connect and do it directly like if
I want to show all
the documentation on projector one by one
I can present it online so what will happen? you can see
the documents from microsoft word so this is present online
export option comes export option is create pdf you can
either go to printer and do pdf or directly create pdf
I have brought it on the same page which we saw earlier
when we were trying to print so let's close it if you want
to save, you can save it let's go back to that option
export option after that we have understood how to create
pdf other than this change
is file type I am working on word 2016 version may be
someone is working on downgraded version may be working on
2007, 2013 sorry may be working on 2003 or 97 so may be
some functionality is there which doesn't support 2003
version may be doesn't support
97 version so what I have to do?
I have to change the format so what I can do?
I can click on this and change that the document I have
prepared you can change it to word 97, 2003 now what will
happen? the person who has word 97, 2003 he will be able to
open it easily if you don't change the file type he may
face some difficulty
some features may be there according to the format you have
chosen
I have closed my Microsoft Word file.
Otherwise, I can close my Microsoft Word document.
If I want to close a particular file, I can close it like
this.
I will repeat it again.
Whatever we have read today,
We have seen that there are many options in the file menu.
The first option is information.
You can encrypt your document.
This is the most important.
If you encrypt, you can put a password.
You will have to share the password with another person
when he decrypts it.
When he tries to read it.
Other than this, there are properties.
In the properties, you can see the size,
How many pages are there,
Or how many words are there.
All these details are given here.
Other than that,
What can you do on new?
You can open any document on new.
You can open a new document.
What will happen with open?
You will have a recent document.
I have saved my online document on OneDrive.
I can open it from there.
Or I can go to this PC.
I can open a document on this PC.
I can open a document on the browser.
We learned the difference between save and save as.
What does save mean?
If I keep saving in any existing file,
If I keep editing anything,
Then I will have to go to a new place.
I will not have to create a file.
I will not have to save.
If I do save as,
He is going to ask me every time.
Where do you want to save?
In which drive do you want to save?
We learned the difference between save and save as.
After that, we saw the print option.
What did we see in the print option?
We saw that when we print,
Different options come.
Different settings come here.
And it shows us the preview.
You want it on A3 size.
It is possible that in India,
A4 size sheet paper is being used.
But in the USA,
A different size sheet paper is being used.
What can you do?
You can change its size.
From here, you can see Microsoft Print to PDF.
We saw that the Word document,
We can print it directly as a PDF.
Then we saw the sharing option.
What can we do in sharing?
We can share directly.
We can share on email.
We can present it online.
We saw in export.
What does export mean?
If you have edited a video,
When you export after editing the video,
What do we know from export?
You want to export in its original size.
Or you want to downgrade it a little bit.
You want to upgrade it to 720p.
Similarly, we have different options.
When you want to export,
Do you want to change the type of file?
If you want to do it,
You can do it like this.
We saw from here that
Word 97-2003
What is it?
As a template, we can change the type of file.
Then we saw the close option.
We closed the file.
What do I do from here?
I save it.
Or I don't save it.
You can do as you like.
I save it.
After saving,
We close it directly.
After closing,
We have understood the file type.
I hope you understood this video.
If you have any doubt,
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