Hello friends, so the client comes to the office and says
that we have to do GST registration
His first question is what documents will be required?
What information do we need?
Take it in one go, don't call again and again and trouble
And you don't know what to give, you say, give the PAN
Aadhaar
And as it will be needed gradually, we will keep asking
This is not a sign of a professional
If you want to become a professional, then you have to get
the data from the client at once
And at the same time, you have to go to the application and
fill it on the portal
To achieve this objective, this form is presented in front
of you
Checklist Document and Information Required
After this, after going to the portal, it will not take us
even 15 minutes to fill the application
I promise you
Don't think we are not investing time on the portal
This is for the portal
If you set things from here, then there is nothing to do
there
Just press the button and nothing else
Let's see the specialty of this form
We have prepared this for you
Let's see this
All the data will come in one place
What we want from the client
What are the details?
Let's check it out
Number one
Name and mobile number of the applicant
The person who has come to you
First of all, write his name and take his mobile number
Because you have to talk to him
He is your client
You will get a certificate
You will tell him to update the bank account
And do the following formalities
Or if a query comes from the department during this time
Then you may need to talk to him
If you don't talk to the client, who will you talk to?
First of all, the person who has come
Save his mobile number
And write his name here
And the number should be saved in the mobile
With that name, it may be necessary to take GST
registration or not
He may have come to take GST registration for someone else
He may have come to take GST registration in the name of
his wife
He may have come to take it in the name of his partnership
firm or private limited company
That is a different matter
I am saying first of all
Save the mobile number of the person in front of you
My job is to teach you step by step
What will be the process from A to Z
GST registration
The client enters your gate
After that, I will tell you all the processes
Till he gets the GST certificate
In between, how you have to work completely as a
professional
Second point
You print out this form and give it to the client
And tell him to fill it
Although the client will keep asking you
What to fill in this, what to fill in that
So keep telling him
But get it written from him
Constitution of the business
In this, you will tell the client
Is your partnership firm a private limited company
Or is it an individual business that you want to do GST
So he will write it here
HUFO Association of Person
Individual Partnership firm
Private limited company
Limited company
He will write it here
All these details will be needed in the portal
All the forms written
All the options written
Everything is written from the portal
You will have to put all the data there one by one
So don't think anything
We are asking like this normally
No All applications will be used
No. 3
Training Ask him
What is your business name?
What is the name of the business?
On the same name, the GST certificate will be printed
With the same name, the account will be opened in the bank
So write the name of the business here
Trade name
And in trade name
You will see that I have left the dash twice
Because there are two options nowadays
When you go to the portal
We will show you live registration
So there are two options for trade name on the portal
You can put two trade names
One comes in simple and one comes in additional trade name
Because if a person is doing a business
For example of T-shirts
And he has done one more business on the site
He has opened one more shop for smart watches
So it is not that he has to take a separate GST
registration for T-shirts
And separate for smart watches
He wants to keep the names of both
He wants to keep the name of T-shirt
In the name of Cloth House
And he wants to keep the name of watches in the name of
Watch Gallery
So what will happen now?
If he takes GST registration in the name of T-shirt
In the name of Cloth House
Then if that GST will be used for Watch Gallery
Then how strange it will look
The name on the GST certificate is Cloth House
And you are selling watch
So because of this, the person had to take another GST
certificate
From another name
The government understood this thing
That there is only one person's business
There are small businesses
What is the need to take another GST certificate for that
Only because he wants to keep the names of both his
businesses
That's why the government said
You do two businesses
Keep the names of both
And your GST will run one
GST certificate will run one
So if a person comes to you in the starting
Ask him that you are going to do this
Any other small work on the site
Which number will run?
Tell me the name of that other small work
What name do you want to open the business
Ask the names of both
In case the client is like this
Fourth point
Take the mobile number
And whose mobile number?
The proprietor of the business
If there is a partnership firm, then all partners
And if there is a company, then take the mobile number of
all directors
Get it written here
Or save it on your phone
All people
All directors
If there is an individual, then all the owners
Sorry Take the number of the single owner
On whose name GST is going to come
Now the same person can also be
The one who came in front of you
The same person can also be
If he himself is doing business in his name
And came to take the GST certificate
And the mobile number should be linked to Aadhaar
Be careful about this
You have to take the email id
You have to fill it on the portal
You have to write the name of the owner
Who is the owner of this business
Who is going to be the owner
Write his mobile number
The one who is linked to Aadhaar
Write his email id
DIN number of all directors
If the company has a case
Director identification number
Take the DIN number
What does DIN number mean?
Friends, it happens
All the companies in the country
From the Indian government
Director identification number
Like every class has a student
A roll number is given
Similarly, every company has a director
A DIN number is given to him
And that person
No matter how many companies in the country
His DIN number remains the same
The government traces him with a particular DIN number
All over India
So if your company has a case
The client has come to register the company
And If you are taking the DIN number from him
He can answer you
He can say that all my directors have a DIN number
He will tell you
Or he will say
We are going to be a director for the first time
We are opening a company for the first time
We don't have a DIN number
Because you get a DIN number
When someone becomes a director in a company
If he is not a director in any company
Then he may not have a DIN
And there is no such compulsion on the portal
To put a DIN number
If there is, then there is no problem
Second thing
When we MCA
Ministry of Corporate Affairs
The incorporation of the company has already been done
After that, the GST certificate is being applied
So directors from MCA
Must have got a DIN number
Then they can't refuse
Then you have to go to the portal and feed
And it is mandatory there
In case
We are applying for GST while incorporating the company
It is not mandatory to put a DIN number there
Sometimes it happens
A client has come to you to make a private limited company
And he is asking you to apply for GST as well
So the private limited company
The form to be incorporated
SPICE PLUS FORM
In that, the option comes that you can apply for GST as well
It is not mandatory to put a DIN number there
Okay, because the company is being incorporated
At the same time, the directors do not have a DIN number
Now you are just applying
Okay Next point is
Nature of business activity
There are many options
Manufacturing, Import, Service, Leasing
Office, Sale Office
Recipient of goods and services
Retail, Warehouse, Wholesale
Works Contract, Others
Give this list to the client and say
Which of these are you doing
Import, Export, Warehouse
Wholesale, Retail, Works Contract
Engineering, Construction
Others Leasing business
Means you give things on lease
You hire people to work
This is your office or sale office
What is office or sale office
I will tell you
Sale office means
You sell products on behalf of a company
And you get a little margin from there
And your turnover is so much
That you have to take GST
If it is this type of business
Then get it ticked here
Okay sir
Next is product and services
Get it written from the client
What are the names of the products
Get those products written here
Because in GST, when we reach the last
In the application
You have to put the product
In which products your organization is dealing
And if they do not work to sell products
They do service providing
For example, we have become coaching service
For example, transporters have become people
For example, a doctor has become
So get it written from him
What is the product
If he sells goods
If he deals in service
Then what is the service
Next option is very important
Regular vs composition
We get two types of GST certificates
Regular means
After the GST certificate comes
Every month GST returns will be filled
Every month R13 will also be filed from there
Will reach the topic of returns
And regular compliances will continue
Composition scheme
For small shopkeepers
To whom the government says
You will get returns every month
If you hire CA, he will take more money than you
Your business's compliance cost will increase
You do one thing
File returns once in three months
You understand their little trouble
Government gave the scheme
But now the client will say
This is great, CA sir, your fee will be reduced
Fill the return once in three months
So tell the client about the limitations and demerits of
the scheme
Tell the client
Listen, we are telling you in decency
But Don't forget this
If you come to composition
Then while purchasing goods
The GST you will pay
Your seller to your supplier you will not get the input
credit, you will get it only in the regular scheme remember
this and you will have to pay GST from your pocket you
cannot collect GST from the customer you will have to put a
board outside the office composite dealer, I cannot take
GST from anyone no one can charge GST, it is illegal and
whatever is the rate of 1% and 3% in the composition you
will have to pay tax from your pocket remember this what
happens in regular? you give one hard
to your supplier and as soon as you sell it to your
customer you collect it from him this happens in the
regular scheme you give GST from one hand, you get it back
from the other you come to the neutral position in the
regular scheme composition scheme is light but what will
happen in that? you will have to pay tax from your pocket
and you will not get the input credit you will not get the
GST paid while buying you cannot collect GST from the
seller so the client will say, it is fine you can
tax from your pocket you can take some money you will also
get salaries
9th option is reason to obtain registration there are
mainly 3 reasons listen carefully what is reason no.1?
reason no.1, crossing the threshold the government has set
a limit for example, now it is 40 lakhs if your turnover
crosses 40 lakhs in any year then you will have to take GST
registration and when you are filling the GST application
when the option comes there in reason to obtain
registration you will select crossing the threshold that
our turnover in this year has crossed 40 lakhs it
be in any year, first year of business second year, third
year, 20th year whichever year the turnover will cross 40
lakhs not the overall turnover only that particular
turnover if it crosses 40 lakhs then you have to take GST
registration in that year and whichever day your turnover
crosses 40 lakhs this is also a rule for example from 1st
April 2022 to 31st May 2023 on 31st December 2022 one of
our client till 30th December 2022 his sales were 39 lakhs
from 1st April 2022 till 30th December
his sales were 39 lakhs and on 31st December on new year
night, he cut a bill of 2 lakhs and his sales were 41 lakhs
he asked me, has it crossed 40 lakhs is it mandatory to
take GST registration
I said yes, it is mandatory come to me and fill this form
so that within 30 days we can apply for GST although 30
days is a lot of time it may take 2 hours to apply but
remember the rule, maximum 30 days this is the first point,
crossing the threshold second reason interstate supply 40
lakhs limit 40 lakhs limit if you cut even a single bill
interstate means you are in Haryana and you sold it in UP
you sold it to a person from UP or to a person from
Rajasthan
Punjab, Delhi the seller is in one state buyer is in
another state if you cut even a single bill then my dear
friends within 30 days you can apply for GST and take GST
certificate ok third reason voluntary basis if you go to a
bank and want to open a current account bank says there is
no business ID how can we open a current account so you ask
for an ID bank says bring GST certificate second reason you
want finance from the bank bank says we have a good
business bank says you will run away you
not in the government records go and register in GST bank
says bring GST certificate bank says your business is doing
well bank says the sale in GST is genuine till then you
will not get finance bank says you need to open a current
account bank says you need to take loan in such cases, you
need to take GST registration voluntary means voluntarily
so in reason to obtain registration there can be three
reasons 10th point is existing registration means the PAN
card you are going to apply for GST
if you have already taken any existing registration then
you need to put the details on the portal this is rare, if
you have then ask the client if you have already taken any
GST registration or not next is residential address date of
birth if it is an individual business then proprietor's if
it is a partnership firm residential address and date of
birth get it written from their Aadhaar card sir, we will
take their Aadhaar card's soft copy what is the need to get
it written in that soft copy,
will press alt tab then you will go to the portal and type
so there is a problem hard copy is in front, client has
filled it if there is any spelling error then client is
responsible you can't even say this and if you keep filling
it like this then it should be a little smooth whenever he
is filling the form take one or two things authorised
signatory means on the GST documents which person's
signature will be there in the case of individual if it is
a proprietor business then the person on
name the GST registration is being taken only that person
will sign, no one else can but what happens in a
partnership firm this is mainly for a partnership firm or a
company there are more than one owner or directors so in
such cases, on the GST documents whose signature will be
there, who has the signing authority to whom should the
notice be sent this has to be told to the department the
department does not say that we will send a notice to
everyone we need the signature of every partner and
director on the GST related document they say nominate any
one person so if a person comes to you to take the GST
registration of any partnership firm then we will ask him
will you sign on the GST documents or your partner will
sign so if he says I will sign then his name will come in
the authorised signatory if he says the other partner will
sign then the other partner's name will come in the
authorised signatory authorised representative is very rare
authorised representative means on your
someone can visit the GST department on your behalf he can
deal with your GST related matters if there is such a
person in your business then you can fill his details in
the portal we will see this in more detail next important
RF14 point nature of possession of premises means where
there is an office where your business has made an office
how is that place number A rented or owned on your own name
or consent consent means the place is someone else's but
you have not taken it on rent you do not
rent the other person has agreed you do business in my
place there is no need to pay rent it is a very rare case
if someone is doing business and the property is in the
name of the sister then the sister may not take the rent so
what will you tell the GST people that it is not rented it
is my sister's place and I am doing it here and you have to
deposit an NOC consent letter fourth point lease can be
rented rent means you have made an agreement for 11 months
you have taken the place on rent
means the place where your office is has more than 2 owners
shared means the owner has more than 2 and others why is it
important to know the nature of business of premises
rented, owned, leased consented, shared or others because
on this basis the government will check whether there is a
genuine office on that place or not or the address you are
telling on which address is our office the government
should know if you say rented then the government will say
A, B, C, D, E, F from these 6, attach any 2 documents
electricity bill legal ownership documents means
registration municipal account copy, property tax receipt
rent lease agreement means the receipt of the rent you get
with no objection certificate from the owner this person is
doing business on rent with no objection certificate any 2
out of these 6 note is written below any 2 of the above
with same business address any 2 out of these 6 will work
but in both of them business address should be
property tax receipt municipal account copy some clients
who do not have these documents legal ownership documents
no one is ready to register mainly electricity bill and
rent agreement mainly electricity bill and rent agreement
these 2 things are uploaded to show the government that the
owner's name is in the electricity bill and we have made a
rent agreement at the place where we are doing rented
business and there is a sign on the rent agreement and give
permission to our business to run
and give permission to our business to run there these 2
documents are submitted to the owner note is written below
both documents should have same address now listen the
owner will make the rent agreement electricity bill address
is not in his hand so what you have to do you have to tell
the client first show your electricity bill the address in
that electricity bill the property address is in that
electricity bill you have to tell him go to this address
owner, landlord and make a rent
and get it from the court and while making the rent
agreement keep some other things in mind tell the 2
witnesses to put the date below and take the soft copy of
both the witnesses because the department sends a query on
the portal and asks to check whether the witness was
genuine or not so it can also scrutinize the witness in
that case keep these things in mind if the property is
owned if it is owned, then in that case you can apply
electricity bill, legal ownership document, municipal khatta
property tax receipt you can apply any of these four but
the address should be the same on both in the case of
owned, I am telling you even if you apply a legal ownership
document, it is fine even if you apply an electricity bill,
it is fine you don't need a rent agreement in the case of
owned if it is a consented property if the sister is
saying, go brother, do business no one is asking for rent
then the consent letter that she has written she must have
signed that I agree, my brother should
business
I don't have any problem, I have to write that and upload
or electricity bill, legal ownership document municipal
khatta copy, property tax receipt any of these two sorry,
any of these five with same business address there is also
a list of leased here, there is also a list of shared here
ask a client select rented, owned, consented leased,
shared, others according to that, take any two documents
from it address should be the same on both
I have written this note under every point because this is
a very important thing next point, have additional place of
business ask him if you are doing business elsewhere office
is only one or two or three places so ask him if there is
any other office you will have to put his details on the
portal next point is coming, number 16 now we have taken
the document from the client just to prove the nature of
possession of premise only where there is a business that
place is legal, it is in
name of that business we have taken the document as an
address proof but we will have to take more documents their
checklist is available in 16 points take Aadhaar card, PAN
card if it is individual, then it is his if it is a
partnership firm, then all partners if it is a company,
then all directors take signature on plain paper take
Aadhaar card and PAN card
I have said rent agreement above and owner of the property
take Aadhaar card and PAN card the witness will sign on the
rent agreement and owner of the property in the rent
agreement the name of the landlord will be written that
this person is the owner the department can ask for Aadhaar
card for verification tomorrow so this list is prepared in
such a way that if tomorrow there is a query from the
department my dear friends then you can ask that query
without disturbing the client client will
you in the beginning that we were doing GST registration at
another place they did not ask for so many documents our
friend did it uncle's son did it they did not ask for so
many documents if you are asking for more documents then
tell him no one knows what is inside first ask for 2
documents, then 4 we are taking a comprehensive list then
we will not disturb you even if a query comes from the
department we have done GST registration we have written
all our experience in this form how much max
max the department can scrutinize even if a query comes you
already have documents from the client there is no need to
disturb him again these things come in handy when the
client checks your professionalism when the client checks
that he is not doing this first he said it will be done in
3 days then he said the query came then he said he wants
more documents this spoils the image how much time will it
take? add the query time without telling him tell him that
the query is going on in the
so it will take some time make him satisfied first so that
tomorrow he will let you work your value will be there and
your commitment will be fulfilled on time next is passport
size photo of all owner partner or director if the company
is being incorporated then take the certificate of
incorporation see what happens while doing company
incorporation
I told you a little while ago you can also apply for GST
there is an option do you want to apply for GST as well if
you say yes and apply for GST then with company
incorporation
GST certificate comes you don't have to register on polter
but many times they say no to that option they say GST will
be seen later this company should be incorporated first if
they say no then for GST go to gst.gov.in and apply for GST
in that case you have to attach the certificate of
incorporation so ask the client if the company is already
incorporated he will say yes at that time GST was not
applied he will say no give the certificate of
incorporation which you got from MCA we have to
on GST documents of trade name this is completely optional
you can put a visiting card which you told on trade name
that this will be the name of our business you can put a
visiting card or board you can show that the name is
genuine the name for which we are applying we are doing
business with the same name we are not giving any false
name although it is optional there is no need to connect it
it is completely optional they are taking GST certificate
but still we have written you will see on
portfolio that it was not in the form of sir additional
existing registration certificate if you have already taken
a certificate then you have to take the certificate of GST
you have to attach that too next is letter of authorization
this is very important this will work in the case of
partnership and director like there are two directors
A and B we got A and he is saying that our partnership firm
A is also our partnership firm do GST registration of that
I said to A, who will sign who will be the authorized
signatory who will sign on GST documents
A said mine will do
I said okay but department will not agree department will
not agree till you get it written from B that he has no
problem if you become authorized signatory so in such a
case a letter of authorization will be made
B will sign on GST documents
I will also be responsible for them sorry A will sign on
GST documents
I will also be responsible for them
B will write this it is called letter of authorization if
it is the case of such a company then there too the
director who is becoming authorized signatory he will have
to agree with the other director there is a format it is
written like this on that format, both the people are
signed both the directors and partners and it is scanned
and uploaded it is a simple format you just have to write
as much as I said after that notes some things to keep in
mind first thing, take hard copy of all
why sir, what is the problem in this? we have to teach you
practical things no theory is going on here what happens is
that they send it by scanning you say send it by scanning
properly if it does not come, send a blur then you think
how many times to tell the client you give money for
scanning you upload it then the query comes from the
department it is a waste of time you have to take hard copy
so that you can scan it yourself no.2 rent agreement not
needed in case of owned property
I told you above if the property is owned then there is no
need to make a rent agreement no.3 documents check as soon
as received from client this is a very important thing now
you have read the entire checklist filled the entire form
took all the documents in hard copy but you did not check
kept it in the folder and reached the portal to install the
application and found out address is different in elect
city bill and rent agreement their name is not same in PAN
and Aadhar their date of birth
not coming if there are errors like this then that thing
should not come later as soon as the client gives the
document check all the documents there whether the address
is same in both whether the name is same in PAN and Aadhar
check all those things ask whether the mobile number is
linked to Aadhar card because after filling the entire
application
Aadhar authentication is also done the code goes to its
number so these things should not come later check at the
same time that there is no shortage after this when you go
to the portal then the form will be fun for you so let's go
let's go to the portal and see genuinely how we go to the
portal let's go to the portal and file the live chat thank
you for watching bye bye